Roadside Inspection Tracking
Roadside inspection software for DOT inspection records
Log every FMCSA roadside inspection by level, record violations and corrective actions, attach the official report, and keep a complete inspection history ready for compliance reviews.
Why inspection records matter
Every roadside inspection your drivers receive becomes part of your safety record and feeds into FMCSA scoring. Keeping a clean copy of each inspection report, recording what violations were found, and documenting the corrective action taken is both a compliance requirement and the basis for monitoring your fleet's out-of-service rate. TruckFlow gives each inspection a structured record so nothing is lost between the roadside and the office.
Inspection levels
- Level I: Full inspection. Complete examination of the driver's credentials and the vehicle.
- Level II: Walk-around. Driver and vehicle inspection limited to items checkable without going under the vehicle.
- Level III: Driver-only. Examination of the driver's license, medical card, hours, and credentials.
- Level V: Vehicle-only. Inspection of the vehicle without the driver present.
Violations & corrective actions
For each inspection you record the violations found, including the federal code and section, such as 393.75(a) for a tire tread-depth violation, and whether any resulted in an out-of-service order. You then document the corrective action and attach evidence, so the record shows not just what was found but how it was resolved.
Record retention
The official inspection report is uploaded and stored against the record, alongside the driver and vehicle it applies to. When a DOT review examines your inspection history, the reports and corrective-action documentation are already organized and retrievable.
| Date | Driver | Level | Violations | Result |
|---|---|---|---|---|
| Feb 27, 2026 | Darnell Hawkins | Level II | 1 | OOS |
| Nov 14, 2025 | Luis Moreno | Level I | 0 | Clear |
| Sep 03, 2025 | Marcus Webb | Level III | 0 | Clear |
| Jul 19, 2025 | Dale Hopkins | Level II | 2 | Cleared |
Track out-of-service rates over time
A complete inspection history lets you see your clean-inspection and out-of-service rates as they trend, and identify which violations recur, so you can address the underlying maintenance or driver issue, not just the citation.
- Inspection levels
- Violation codes
- Out-of-service flags
- Corrective actions
FAQ
Roadside inspection questions
What are the levels of a DOT roadside inspection?
The FMCSA recognizes several inspection levels. Level I is a full driver and vehicle inspection, Level II is a walk-around driver and vehicle inspection, Level III is a driver-only credential inspection, and Level V is a vehicle-only inspection. Higher levels cover more components of the driver and vehicle.
How long must roadside inspection reports be kept?
Carriers must retain a copy of each roadside inspection report and document the corrective actions taken on any violations. TruckFlow stores the official report with the inspection record so the history is available during a compliance review.
What is an out-of-service (OOS) violation?
An out-of-service violation is a defect serious enough that the driver or vehicle cannot continue operating until it is corrected. TruckFlow flags OOS results on the inspection record so you can monitor your out-of-service rate against national averages.
Can I attach the official inspection report?
Yes. Each inspection record lets you upload the official report and any evidence of corrective action, so the documentation stays attached to the inspection, driver, and vehicle it applies to.
Keep a complete roadside inspection history
Request a walkthrough built around how your fleet tracks inspections.