DOT Compliance & Fleet Record Management Software

DOT compliance software helps trucking companies meet Federal Motor Carrier Safety Administration (FMCSA) and Department of Transportation requirements by organizing driver qualification files, vehicle compliance records, inspections, and accident documentation in one place. TruckFlow tracks expirations and keeps the records you're required to maintain audit-ready.

With TruckFlow, each driver's CDL, medical card, MVR, and annual review is stored with its expiration date and a color-coded status. Upcoming renewals appear on the dashboard and in expiration reports well before they lapse, so managers can act early instead of discovering an expired license during an inspection.

A DOT audit typically reviews driver qualification files (CDL, medical certificates, MVRs, annual reviews, employment history), vehicle inspection and maintenance records, roadside inspection reports, accident records, and drug & alcohol testing documentation. TruckFlow centralizes all of these so you can produce them quickly when requested.

Yes. TruckFlow is built to replace the spreadsheets, shared drives, and paper binders most fleets rely on. Records are centralized, searchable, and automatically monitored for expirations, eliminating the manual tracking that leads to missed deadlines and compliance gaps.

It does. You can log every roadside inspection with its level, driver, vehicle, violations, and corrective actions, and attach the official report. This gives you a complete inspection history and helps you monitor out-of-service rates against national averages.

Yes. TruckFlow includes a recruiting workflow where applicants complete the driver application online, upload required documents, and sign consent forms digitally. Completed applications convert directly into driver qualification files, so onboarding paperwork doesn't have to be re-entered.

TruckFlow maintains an FMCSA accident register that captures the fields required under 49 CFR 390.15, including date, location, fatalities, injuries, hazardous materials, and preventability, along with related testing documentation and supporting files.

Yes. TruckFlow is designed for small and mid-sized fleets that need enterprise-grade compliance organization without enterprise complexity. There's no IT setup required. You can add your drivers and vehicles and be organized the same day.